Information Resources Coordinator (Subscriptions)

ABOUT DEAKIN
 
Deakin University is proud to be recognised as an organisation that offers a friendly, supportive and challenging working environment. Our staff are committed to making a genuine difference to people’s lives through excellence in education and research. We acknowledge the importance of providing a dynamic and diverse working environment and offer variety in day-to-day roles as well as professional development opportunities to assist staff to grow and progress their careers. Deakin University staff have the opportunity to interact with colleagues from a diverse range of cultures and professional backgrounds, all of whom share a common interest in lifelong learning. 
 
Deakin is Australia’s sixth largest university and ranks first in Victoria for both student satisfaction and graduate employment. Deakin operates five campuses; the Cloud Campus, Melbourne Burwood Campus, Geelong Waurn Ponds Campus, Geelong Waterfront Campus, and the Warrnambool Campus. We have corporate centres in Melbourne’s CBD, and at the Burwood, Waterfront and Waurn Ponds campuses, as well as offices in South Asia, China, Indonesia, Latin America, Europe, Malaysia, Vietnam, Pakistan and Singapore. 
 
WHY WORK FOR OUR UNIVERSITY?
 
DEAKIN’S PROMISE TO EQUITY, DIVERSITY AND INCLUSION
At Deakin we value diversity, embrace difference and nurture a connected, safe and respectful community. Deakin is an Employer of choice for Gender Equality, a proud member of the SAGE Athena SWAN program seeking gender equity for Women in STEMM, and a Gold award holder in the Australian Workplace Equality Index for LGBTI inclusion.  We strongly encourage applications from Aboriginal and Torres Strait Islander people and people of all cultures, abilities, sex and genders. 
 
POSITION OVERVIEW
 
The Information Resources Coordinator (Subscriptions) is one of two positions that coordinate acquisition of information resources for the Library. This position coordinates the acquisition and renewal of subscription information resources and the associated team management, vendor relations, collection development activities, projects, analysis and reviews. The Information Resources Coordinator (Subscriptions) ensures team activities are compliant with University policies and Library guidelines and procedures, providing guidance to staff as well as resolving escalated problems. The role assists with information resources budget preparation, tracking of commitment and expenditure and reporting.
 
Key Relationships:
 
Internal The University Library reports directly to the Deputy Vice-Chancellor Education. The Library’s cloud and campus services for teaching, learning and research are highly valued by students and staff at Deakin’s five campuses and Deakin’s network of learning centres stretching across regional Victoria. The Library’s clients include all Deakin students, staff and partners, wherever they may study and work.  The Library services also bring benefits to friends in the community and Alumni.
 
The Library comprises four internal units: Client Services; Collections, Copyright and Licensing; and Digital Library and Repositories, and Information and Records Services. The Collections, Copyright and Licensing unit manages acquisition and access to information resources. The acquisition of information resources is critical to teaching and learning within the University, and the capacity of the Library to provide timely and effective access to resources such as peer reviewed journal publications, streaming video and database content, contributes to the University’s transformation of its teaching in the digital age and compliance with legal and regulatory requirements. 
 
The Information Resources Coordinator (Subscriptions) works closely with staff across the Library who are engaged in acquisitions, collection development and management, access and outreach activities.  The position also liaises with staff across all campuses (Library, Faculty and Finance) for the purposes of providing advice and resolving issues related to selecting and managing subscription information resources that support learning, teaching and research requirements. 
 
The position supervises a team of 4 staff.
External The Information Resources Coordinator (Subscriptions) has extensive contact with publishers and vendors within Australia and overseas in relation to negotiating orders, renewals, licenses, and payments for subscription collection resources. 
 
The incumbent represents the Library as the Content Coordinator in the Council of Australian University Librarians (CAUL) consortium and acts as the primary contact for consortial procurement matters. 
 
This position actively engages with professional networks and organisations to build and share expertise, keep current on trends and developments, and represent the University as required.
 
PRIMARY RESPONSIBILITIES
 
Coordinate all acquisition and renewal processes for subscription collections (primarily electronic and residual hardcopy resources), ensuring compliance with Library guidelines; University procurement and financial delegation policies; contractual obligations and publisher licensing requirements. 
Coordinate trial and selection processes for subscription collections and monitor new publisher and vendor offers. Review and advise on new purchase requests and collaborate with relevant colleagues to develop profiles for Patron Driven/Evidenced Based Acquisition (PDA/EBA) and evaluate new ebook collections on offer.
Develop and maintain strong working relationships with CAUL and vendor representatives and facilitate effective negotiations, optimal service levels and return on investment for the University. 
Contribute to and coordinate evidence-based collection development and management by undertaking analysis and evaluation activities to assess continued alignment of subscription collections with Deakin University’s teaching, learning and research needs and inform decision making. 
Contribute to effective information resources budget preparation and management, tracking of commitment and expenditure and foreign currency hedging by preparing reports and spreadsheets, maintaining accuracy of order records and fund codes and investigating anomalies. 
This role has staffing responsibilities and must therefore ensure staff and own adherence to University policies and procedures, including but not limited to those relating to equal opportunity, occupational health and safety, risk and financial management, privacy, staff development and staff performance planning and review.
 
ABOUT YOU
 
To be successful at Deakin you are willing to enthusiastically embrace the Deakin Offer and Promise as expressed in the Deakin University Strategic Plan, and must share the University’s values. 
You will be a person who is ambitious for Deakin University’s success and optimistic about its future; and will display diligence, have great resolve and a focus on producing results.
 
SELECTION CONSIDERATIONS 
 
Qualifications and Experience:
 
Degree and/or post-graduate qualification in Library or information science or equivalent which qualifies for Associate (Professional) membership of the Australian Library and Information Association 
Capabilities and Personal Attributes:
Strong knowledge and experience of electronic and physical resource management supporting the acquisition, access and description of resources and an understanding of this work in the higher education context
Excellent data analysis skills and demonstrated experience with associated tools, methods, and applications such as Excel, Access and the library management system
Excellent communication and interpersonal skills with a strong ability to liaise effectively to maintain relationships both internal and external to the University
Proven capability to work positively and effectively as part of a collaborative work team and as a team leader, to accommodate and work well with different working styles and to work independently where required 
Demonstrated ability to plan and coordinate projects with a high level of organisational, analytical, problem solving, time management and prioritisation skills
Demonstrate the ability to exercise sound judgment, initiative, diplomacy, tact and discretion as well as proven experience handling sensitive and personal information in a confidential and appropriate manner 
Sound knowledge and understanding of budget and financial processes, monitoring and reporting *Desirable
 
SPECIAL REQUIREMENTS
 
Infrequent travel may be required to attend relevant professional meetings or events within Victoria and interstate
Working With Children Check 
 
DISCLAIMER
 
It is not the intention of the position description to limit the scope or accountabilities of the position but to highlight the most important aspects of the position.  The aspects mentioned above may be altered in accordance with the changing requirements of the role.
 
 
Job region
Employer
Deakin University
Type
Full time
Salary
HEW 7, $87,673 per annum plus 17% superannuation.
Contact
Janetta Mascolingo +61 352273061
Closing date
Sunday 25 August 2019